How to make a Reservation

We have tried to make the reservation process as easy as possible. We offer several ways of doing this. The following is a list of what needs to be done to be sure and get your reservation on the date of your choosing. Anyone can reserve camp little over a year in advance, and are recommended to be made no less than two (2) weeks before the requested rental date. The earlier the reservation the better the chance to get the date asked for.

Wondering on a Date

Check out our Google Calendar below to see if the date you are looking for is already booked.

 

1. Fill out and turn in Rental Request Form

First thing to do is fill out our Rental Request Form. There are several different ways to do this. This form in no way gaurantees the date of a rental, but instead allows us to receive your information and try to get the date, or at least the closest date, that you request. We ask that you fill out every section of the form for the fastest processing of your form.

Below are two links, the first is a link to our on-line Rental Request form. Fill it out online and submit it.

The next link is a .pdf fill out form that you may download, fill out on your computer, save it, and then e-mail it back to reservations@campmcfadden.com.

The last way to obtain the form is to call Camp McFadden and we will send you a form by mail, or download the link above, so you may fill it out and send the form back to:

Camp McFadden
Attn: Reservations
PO Box 1495
Ponca City, OK 74602

2. Confirmation of Rental

After receiving your filled out rental request form, Camp McFadden will contact you to confirm the date of your rental, or suggests other alternatives. You will then receive a letter of confirmation, a contract, and an invoice detailing your rental.

3. The Contract and Deposit

When you receive the Rental Contract, Camp McFadden asks that you send back the deposit and a signed copy of the Rental Contract as soon as possible. Your rental will not be confirmed until the cleaning deposit is received.

4. Final Payment and Rental

All that is left is your rental. We do ask that your final balance to be paid two weeks prior to your the date of the rental. You should receive a reminder in the mail or by email before this date.

Cancelations

Any group may cancel their rental prior to the date. A cancelation must occur at least a month in advance to receive the entire deposit back, any date closer to the rental date will result in the full amount of the deposit being kept. If a cancelation is made one week prior to the rental date, half of the rental amount will be kept. Cancelations should be made by phone.